Category Archives: Miscellaneous

Screen Captures

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I have had a few people ask me what is the key that says Prt Scrn for? Well, in the olden days it used to be that you would press that key and whatever was on the screen would be printed.

Now it is used to capture a picture of the screen and sends it to the clipboard. There are two options for the capture:

  1. To capture everything on the screen, press the Prt Scrn key.
  2. To capture only the currently active window, press Alt and Prt Scrn keys at the same time.

You will have to save your capture to a graphics program to save it.

XP’s built in Paint or, if it is installed, Microsoft Photo Editor would be the cheapest means of accomplishing the save. You could also use any program capable of pasting your screen capture and saving it such as Paint Shop Pro, IrfanView, etc.

There are more capable screen capture programs available, both free and paid, with a lot more options.

For more information search Google for “screen capture software”.

I use Gadwin PrintScreen 2.6, the latest release, I believe it is 3.1, is available at gadwin.com and is a freeware product.

Setting up a Mailto Link

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I have been asked how I created the mailto link.

This is really simple to do:

To write an email link just create an anchor link like you would normally, but instead of http:// write mailto: and then your email address.

If you want to send to multiple people, separate the email addresses with a comma:

mailto:email@address1.com,email@address2.com

Use a question mark after the final “To” email address to indicate you want more than just a “To” line. Then you specify what other elements you would like:

  • cc – to send a carbon copy
  • bcc – to send a blind carbon copy
  • subject – for the subject line

You treat the elements as name=value pairs.

To add multiple elements, separate the second and subsequent elements with an ampersand (&).
mailto:toaddress?cc=ccaddress&bcc=bccaddress&subject=Whatever

If I substituted steve@steve.com for toaddress; you@you.com for ccaddress; someone@someone.com for bccaddress and An Email To Steve for Whatever, the result would be a blank email, with the field entries below:

  • To: steve@steve.com
  • CC: you@you.com
  • BCC: someone@someone.com
  • Subject: An Email To Steve

Note:You might end up with a lot of SPAM, using the mailto, due to webbot scanning.

Displaying and Printing Microsoft Word Paragraph Styles

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While fooling around in Microsoft Word 2003 to work up something for the Broward Personal Computer Association, Inc. (BPCA) Word Processing Special Interest Group (SIG), I ran across how to display paragraph styles and how to print a listing of paragraph styles with their formatting.

Displaying

First lets deal with displaying the paragraph styles. Displaying the paragraph styles is only available in Normal view, as far as I can tell. I did try the other layouts. If anyone knows of a way to do the same in the other layouts, please let me know.

  • Open the Word Document you are interested in.

 

  • Select Normal, from the View menu.

 

 

  • Choose Options, from the Tools menu and select the View tab.

 

 

  • Locate the Style area width box (it should be near the bottom of the tab).

 

 

  • Set the width to 1.0″. (either click on the box arrow until you get to 1.0″, or type 1.0″ in the box directly).

 

Result Sample

 

  • If the width set, by following the above, is too large or too small when you are viewing the paragraph styles, it can be adjusted by clicking and dragging the line that separates the style name from the text of the document.

 

Printing

Sometimes it is useful to print out the paragraph styles and their formatting. I frequently do this when I am trying to set up a template for a project, so that I can consistently apply paragraph formatting throughout the document.

Typically, I use very few styles but, the styles I do use are used consistently.

You can print out a list of the styles used in a doument by selecting Styles in the Print What section of the Print Dialog Box:

Print What

In my opinion, the use of styles is very important. Styles promote consistency and make documents much easier to edit.

More on using Styles to follow in future postings.