Have you ever had the problem of using the mouse to highlight text on a site and getting portions of other text you did not want? This is usually because the site is using tables or columns you can not see to display its content.
Instead of using the mouse to drag across the text to be selected, position the cursor at the beginning of the first word, hold down the Shift key and position the cursor at the end of the last word. All the text between these positions will now be selected and can then be copied and pasted wherever it is you want to place the text, without any of the items you do not want.
I know this is really a basic thing but, I see a lot of my co-workers having trouble selecting only the text they intend.
By the way, the same technique works in most instances of Windows selection, providing more control over selection.
This tip applies to MS Word 97 and above, it is possible it works in earlier editions but, I have no experience with them. This should also work in just about any word processor, but you will have to check for yourself.
When you get to the end of a line of text, you can start a new paragraph by pressing the Shift and Enter keys simultaneously. This will insert a manual line break.
The use of a manual line break comes in very handy when dealing with numbered lists. When you want to start a new paragraph in a numbered list without getting a new line number, use the manual break.
Another place to use the manual break, rather than start a new paragraph, is in any place set up as a “hanging” paragraph, such as cc: lines and references.
Try using the manual line break. Once you get used to it, you will find yourself using it frequently.
Let me know if there are any more applications of the manual break that help you in your word processing.
I have had a few people ask me what is the key that says Prt Scrn for? Well, in the olden days it used to be that you would press that key and whatever was on the screen would be printed.
Now it is used to capture a picture of the screen and sends it to the clipboard. There are two options for the capture:
- To capture everything on the screen, press the Prt Scrn key.
- To capture only the currently active window, press Alt and Prt Scrn keys at the same time.
You will have to save your capture to a graphics program to save it.
XP’s built in Paint or, if it is installed, Microsoft Photo Editor would be the cheapest means of accomplishing the save. You could also use any program capable of pasting your screen capture and saving it such as Paint Shop Pro, IrfanView, etc.
There are more capable screen capture programs available, both free and paid, with a lot more options.
For more information search Google for “screen capture software”.
I use Gadwin PrintScreen 2.6, the latest release, I believe it is 3.1, is available at gadwin.com and is a freeware product.